What we built, and what changed afterwards.

One system, one login, one place the numbers come from, and a recruitment pipeline that screens itself.

Migrating a live e-commerce distributor to Odoo 19

Inventory, purchasing, sales, POS and accounting implemented as one connected system across both warehouses, modelled down to bin level, with the chart of accounts and historical costing migrated from their existing records.

Closing a warehouse backlog caused by a silent sync bug

Warehouse staff were carrying a growing queue of picks that never cleared. Nearly two hundred of them belonged to orders that were on hold, unpaid or already cancelled on the storefront, so real stock was reserved for orders that would never ship. The connector was auto-confirming every incoming order regardless of its real status, and nothing released the stock when an order was cancelled. Rebuilding that logic cut the stuck queue roughly in half immediately and removed the cause.

A governed bulk purchasing workflow

Restocking decisions were being made informally, with no record of what had been requested or approved. We built a Bulk Purchase Demand workflow with a three-tier chain: staff raise a demand, a Head of Purchasing sets the recommended quantity, a Director approves and it locks. Every line pulls live on-hand stock, a configurable monthly threshold blocks approval once exceeded, and no purchase order can exceed what was approved, even across several separate orders.

Turning approvals into purchase orders automatically

Approving a demand now raises the request-for-quote orders behind it the same day, grouped one per vendor, with vendors and pricing pulled from the product's own records. Products with no vendor on file are raised against a clearly labelled placeholder rather than being silently skipped, and cannot be confirmed until a real vendor is set.

Automating order status from the warehouse floor

Completing a packing scan now advances the order to Ready and the dispatch scan advances it to Dispatched, for both warehouses' fulfilment flows. Anyone watching the pipeline sees warehouse reality in real time, with no extra effort from the people doing the scanning.

Protecting vendor confidentiality without breaking sales

Supplier pricing and identity had to be visible only to Purchasing, Accounts and management. Applying that restriction silently stopped everyone else from adding products to a sales order, with no error on screen. Reproducing it against the server rather than the browser found the cause: Odoo's product search also matches on the vendor's product code. The fix removes only that branch for users without vendor rights, leaving ordinary product search intact.

Eliminating guesswork around vendor bill quantities

Vendor bills showing zero quantities were being reported as a bug. They were correct: Odoo bills what has actually been received, and this business routinely takes large orders in several partial deliveries. Rather than explaining it every time, we built a banner into the bill screen that names the purchase order and products involved and tells staff to validate the receipt first.